Whether you are an employee who is trying to find a method to check your schedule online, or perhaps a manager looking for approaches to simplify the circulation of your employee schedules, locating a suitable solution could be a tedious task. You can find literally hundreds of tens of thousands of choices available (go ahead; Google “employee scheduling”). After a deeper look, you will quickly realize you can find only a handful of truly web-based solutions available (even fewer enterprise-grade solutions).
These 7 tips may help prepare one to seek out an appropriate vendor for the employee scheduling software.
1. 100% web-based.
Web-based software (I like to call it web-ware), requires no download and no installation, it’s simply ready to use whenever you login to their website https://greatpeople.me. Most web-ware is offered as something; meaning you need to donate to put it to use (monthly and yearly subscriptions are most common). Web-based software, or Software-as-a-service, is fast becoming the software delivery style of choice. Just look at Google or Facebook!
2. Backups, backups, backups.
Ensure the service includes a rock-solid application data backup and restoration plan. Most web-ware solutions include this, but some offer it being an add-on service. Make sure you can find no hidden fees associated with a restoration should there be a data-related issue in the future.
3. Lifetime upgrades.
The internet allows for immediate delivery of software updates to user-communities. However, some web-ware vendors do not include free upgrades within their baseline subscription packages. Make sure to ask what the upgrade policy is before signing on the dotted line.
4. Easily customized.
The possibility of finding a remedy that meets all your scheduling requirements is highly unlikely. However, many leading vendors can provide customization services that enable you to bend and shape their offerings to better meet your unique needs.
It is very important to know how you can use your scheduling data once it is being managed digitally.
5. Wireless portal.
Your employees want access to their schedules. Along with providing access online, a remedy which allows your employees to get into their schedules wirelessly (on their cell or PDA) will reduce the quantity of time you’ll spend communicating scheduling information to employees.
Enabling a shift-trade between two qualified employees, without the intervention from management (other than final approval) is a total must. We all know all too well that employee availability can alter extremely quickly, by allowing employee driven shift-trades you are able to empower employees, and ensure their accountable for locating a suitable replacement before time.
7. Intelligent scheduling algorithm.
The real power of scheduling software is the interior algorithms. It should take into consideration; employee availability, skill-level, AND preferences when deciding who to schedule for just about any particular shift. Ask questions about the auto-scheduling features and make sure to understand their limitations.